Theydon Bois Parish Council
Parish Office, The Village Hall, Coppice Row,
Theydon Bois, Essex CM16 7ER
Clerk to the Council: Mrs Jennifer Endean
Deputy Clerk: Mrs Julia Gale
Planning Clerk: Mrs Jane Sounes
To: Members of Theydon Bois Parish Council 17th February 2023
Important Guidance – please read: –
The meeting will be held in the Small Hall at the Village Hall. Hand sanitiser will be provided. We will not be
providing paper copies of the Agenda, so should you wish to receive a copy of the Agenda please email the
Parish Clerk for an electronic copy.
You are hereby summoned to attend a Full Council Meeting of Theydon Bois Parish Council at Theydon Bois
Village Hall at 7:30pm on Thursday 23rd February 2023 for the purpose of transacting the following business:
Jennifer Endean
Clerk to the Council
Agenda Full Council Meeting
1. Apologies for Absence
2. To discuss & approve the Minutes of the Parish Council Meeting held on Thursday 26
th January 2023.
3. Disclosure of Interests with regard to specific items on the Agenda (existence of any Disclosable Pecuniary
Interest, or existence and nature of Other Pecuniary Interest or a Non-Pecuniary Interest). The Council has
adopted the Essex Public Law Partnership Code of Conduct.
4. Public Participation session with regard to specific items on the Agenda.
5. Police Report from PC Cook.
6. Clerk’s Report – Correspondence.
7. Reports from Parish Council representatives on outside organisations.
8. Reports from District and/or County Councillors’.
9. To discuss and approve a Safeguarding Policy.
10. To discuss and approve update of Data Protection Policy.
11. To discuss the Essex County Council trial of booking slots at waste sites.
12. To discuss applying for “No Cold Calling Zone” in Village.
13. To discuss and approve separate bank account and committee for Village News magazine.
14. Finance and General Purposes Committee
14.1 To approve the payments made since the last meeting.
14.2 To discuss and approve payment to Playground at Theydon Bois for Annual Insurance.
14.3 To approve grant of £1200 to Village News.
15. Planning Committee
14.1 To receive an update on planning matters since the last Meeting.
16. Highways, Cemetery and Environment Committee
16.1 To receive an update on Highways, Cemetery and Environment matters within the Village.
17. Community Engagement Committee
17.1 To receive an update on Community Engagement matters within the Village.
Any Other Urgent Business for report (without decision)
18. Please note that no decisions can be lawfully made under this item. The Local Government Act 1972
section 12 10 (2) (b) states that business must be specified; therefore, the Council cannot lawfully raise
matters for decision.
19. Public Participation session with regard to items of interest to the Parish.
Signed: ………………………………………. Jennifer Endean Clerk to the Council Dated 17th February 2023